This contract is written for the purpose of family or personal portraits. The signing of this contract states the client’s understanding that it is their choice to participate in these photos, and the client will not hold Karen Cooley Photography, LLC (hereinafter referred to as "Studio") responsible for any negative actions or feelings that may commence due to the images of this shoot. The client understands that they will decide whether or not these images are made public, and will make Studio aware of these preferences.
Based off the print/product agreement the client is agreeable to the terms, conditions, and timeline of the session, and the delivery of images and products. The client states that they are 18 years or older. If the client is not 18 years or older, they understand a parent or legal guardian is required to sign this contract as well.
Payment Schedule:
The session fee is due in full at the signing of this contract. An invoice for the total will be emailed to you as a PDF. Please send payments to:
Karen Cooley Photography
4114 Vernon Road
Drexel Hill, PA 19026
Any addendums made to this contract, must be agreed upon by all parties involved, in writing.
B. Payment Arrangements: The session fee is due in full at the signing of this contract. The Studio reserves the right to refuse services/products if the payment arrangements have not been met unless prior arrangements have been made.
Payment Stipulations: There is a $25 fee for any returned checks. In the event of a previous returned check by client, Studio reserves the right to refuse payment of checks in the future, in which case cash, money order, cashier’s check, and debit/credit will be accepted.
Schedule Arrangements: Due to the nature of the session a strict timeline will be enforced to ensure the package obligations are met. The session will start at the scheduled start time even if the client is tardy or unprepared. The session end time will remain the same. If additional time is needed, client will have the option to purchase based off the a la carte pricing menu for additional time. If you have more than one location for your session, the travel time going from destination A to destination B so forth does count towards the total amount of the session time. The same applies for outfit changes; changing from one outfit to another does count towards the total amount of the session time. The client is responsible for providing any props or outfits that are to be used within the session. Studio will not be held responsible for additional sessions needed due to forgotten items.
Additional Fees: In the event that the client specifies a certain location to be used during the shoot, the client is responsible for all location fees involved such as location access fees, parking, etc. Client is also responsible for arranging the location access and any permits/passes related to doing so.
There are additional fees for the following: added time, additional outfit changes, any products/prints/services not specified in the package purchased. Reference the a la carte pricing menus for specific pricing amounts.
Additional fees may be assessed for any people over the six allowed within this portrait session.
C. Cooperation: Studio is not held responsible for behavior of parties involved with the shoot, with the exception of Studio personnel. If the desired outcome of your session is jeopardized by the behaviors of parties involved with the exception of Studio personnel, Studio cannot be held responsible.
D. Client Usage Rights: A photograph is considered intellectual property and those produced by Studio are protected by Federal Copyright Law (all rights reserved) and may not be reproduced in any manner without Studio explicit permission. It is a breach of this contract to reproduce the images in any form unless rights were purchased within the package for those images.
Therefore, [CLIENT] may not edit, manipulate, modify, copy, scan, reproduce, distribute or duplicate any images created by Studio and/or Karen Cooley. Violation of copyright will result in federal © enforcement and/or by signing or placing an order via email you accept liability for usage of the image and acknowledge you will be billed for commercial rate usage on each image starting at $1,000 per image per use. Removal of the logo on any online image will constitute acceptance of a commercial contract. Studio reserves the right to use any image for display, exhibition, publications, or general promotion and distribution as seen fit by Studio. Negatives/Original files copyright remain exclusive property of Karen Cooley Photography, LLC.
Client reserves the right to post images on social networking sites such as Facebook and Twitter. It is a breach of this contract to crop/hide Studio logo.
Commercial use of these photos is prohibited. These images are for personal use only, and may be reproduced for the purpose of sharing with friends and family. In the event that these photos will be published, sold for profit, used within marketing materials the client must obtain written permission from and compensate Studio prior to the release. Additional contract will be needed at that time.
E. Studio Usage Rights/Copyrights: Client grants Studio unrestricted usage rights and copyrights to use and publish photographs in any manner or medium. Client grants Studio permission to use images taken within this session in sample albums, marketing materials, editorial, online web presences, including but not limited to, website, social networks, blog, etc. Images may also be used in photographic competitions and for publication in which case the client will release all profits from images.
F. Reshoot Policy: In the event that Studio is required by the client to reshoot the session without 7 days prior notice, the client will be responsible for an additional session fee to secure that date.
In the event that the weather conditions are not desirable for the shoot based on Studio recommendations, the session will need to be rescheduled and the session fee will be applied to the new appointment. Due to liability and equipment damages this decision will be at Studio discretion.
In the event that a reshoot has been scheduled due to the nature of the client appearance in the previous session, the session fee will be applied to the reshoot appointment. Reshoots for this reason will be at Studio discretion.
G. Limit of Liability: In the unlikely event that the photographer is injured or becomes too ill to photograph the session, a reshoot will be scheduled for the next available time slot. In the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond Studio control, Studio liability is limited to the return of all payments received for the portrait session. The limit of liability for a partial loss of originals will be a prorated amount of the exposures lost based on the percentage of total number of originals.
H. Completion Schedule: Due to the nature of these sessions, completion and product delivery time may vary. Please refer to the product/print order contract for specific completion times and dates for your purchased products.