MISS - State - Paperwork Requirements

MISS OHIO 2025 CONTESTANT!

Here is a list of documents and items required to enter the Miss Ohio 2025 competition.

PLEASE READ EVERYTHING CAREFULLY!! While many of the forms are used every year, there may be minor changes that could be easily overlooked.

ALL ITEMS MUST BE SUBMITTED ONLINE! For items that require a signature, you may be required to sign online electronically. For items that require a third-party signature, you may download, print, or email the document to the third party for signature and then upload it when submitting the required form.

When you submit a form online, you will receive an email with the information submitted.

For MISS Contestants from Local Competitions, you MUST include your Local Director info for each online submission. Your Local Director will receive a copy of any form submitted online.

Some of the forms you submit will need to be reviewed and approved. In these cases, you will receive an email of the form starting with EDIT in the subject line and the STATUS DETAILS in red at the bottom of the email. Please read these emails ASAP since they may require further action.

You now have the option to save your partially completed form. You may then return to the form later to complete and submit. This also allows you to start the form on one device and complete it on another device. See below for step-by-step instructions.

If you have any questions, concerns, or find any mistakes, please email misspaperwork@missohio.org or call Susan Swinehart at 740-334-7117.

Saving Partially Complete Forms

If you start filling out a form and are not ready to submit the form, you may save the partially completed form with your data. The data will be saved for 90 days. Once you submit the form, the data will be cleared. To save the form with info, follow these steps…

Click the SAVE button at the bottom of the form, next to the SUBMIT button.
When prompted to connect with Google, Facebook, or Create an Account or Login, look toward the bottom of the popup windows and click the link SKIP CREATE AN ACCOUNT.
On the next pop-up window, enter your email address and click SEND LINK.
You will get a pop-up confirmation that the link has been sent.
DO NOT CLOSE THE CONFIRMATION WINDOWS UNTIL YOU RECEIVE THE EMAIL. If necessary, you can use the RESEND email button.
The email you receive contains a unique link that will be needed to return to this specific form to complete and submit.

Another benefit of the SAVE feature is you can forward the link to your Local Director to review the information before submitting the form. However, you, the contestant, are the one responsible for submitting the form.

Deadlines

We have staggered the due dates for materials needed between now and Miss Ohio Week instead of making everything due at the same time. This will help you focus on what’s coming up, when we need it, and allow you to submit the most up-to-date information in each case.

However, when we need it, WE NEED IT AND EXPECT TO HAVE IT!!!

Therefore, in addition to providing the judges with your photo, fact sheet, and community service initiative essay, we will also provide them with a report indicating what was submitted on time, what was submitted late, and how many days late.

Any delays or changes on our part that may cause late submissions on your part will NOT be reported against you. We understand there are situations outside our control.

I UNDERSTAND I AM RESPONSIBLE FOR MEETING THE DEADLINES SET BY THE MISS OHIO SCHOLARSHIP PROGRAM AND THE JUDGES WILL RECEIVE A REPORT INDICATING ANY LATE SUBMISSIONS.
Type "okay" in the box below, then scroll down to continue!

CONFIRM

CHECKLIST

You may use the following online checklist to keep track of the items you submit.

Go To ONLINE CHECKLIST

CONTACT INFORMATION - Due IMMEDIATELY!

This is your contact information, phone, email, mailing address, etc. If any information changes, please resubmit with the updated info ASAP.

Go To CONTACT INFORMATION FORM

GENERAL INFORMATION - Due IMMEDIATELY!

This information will be used in different areas such as the press, websites, social media, and, the program book. If any information changes, please resubmit with the updated info ASAP. Any information received after April 20th may not be updated for the program book.

Go To GENERAL INFORMATION FORM

MANDATORY DATES - Due Monday, March 10th

This is a list of the Mandatory Events leading up to and including Miss Ohio Week. Please read this very carefully.

If you need to be excused from attending the Spring Forum, you may submit your request using this form.

Go To MANDATORY DATES FORM

CONTESTANT CONTRACT - Due Sunday, March 30th

All Miss Ohio State Contestants must complete the Miss America Contestant Contract.

Go To MISS OHIO STATE CONTESTANT CONTRACT

TALENT REQUEST - Due ASAP, no later than Sunday, March 30th

There cannot be any duplicate talents, therefore talents are reserved on a first-come-first-served basis. Once you have chosen your talent you must submit this form and you will be contacted to let you know if we can reserve it for your use.

Go To TALENT REQUEST FORM

PROGRAM BOOK ADS - Due Friday, April 4th & Thursday, May 1st

Contestants, Families, and Sponsors may purchase Ads for the Miss Ohio Souvenir Program Book.

ALL CONTESTANTS will receive 10% back as scholarships for all Ads sold.

The THREE Miss Contestants with the highest dollar amount in program book Ad sales will also receive Preferred Seating for all tickets in their group section. All Ad sales through THURSDAY, MAY 1, 2025 will count for preferred seating.

The THREE Miss Contestants with the highest dollar amount in program book Ads sales will get to choose WHEN they select their Contestant number during the contestant order selection process at the Spring Forum. We MUST receive payment online for the Ads by FRIDAY, APRIL 4, 2025 to count toward the Contestant order selection. The ad must be turned in by THURSDAY, MAY 1, 2025.

All Ads and payments must be received by THURSDAY, MAY 1, 2025.

Program Book Ads and payment must be done online by visiting the link below.

You may submit your Ad and payment together or separately. ALL Ads must be paid for online using a Credit Card. For those wishing to pay by check, you can make a note in the comments and mail a check to the address on the order form. When we receive the check, we will refund the credit card charge.

You may submit up to 10 ads per order form.

The following link may be shared with anyone to submit Program Book Ads

http://programbook.missohio.com

FUN FACTS - Due Friday, April 11th

These are just some fun facts about you that others may not know. They may be used at various events to give people information about you that they haven’t heard throughout Miss Ohio week. We may also include some of this information in the program book.

Go To FUN FACTS FORM

WARDROBE INFORMATION - Due Friday, April 11th

ADDED APRIL 8th

Wardrobe size information for T-Shirts and other possible wardrobe needs.

Go To WARDROBE INFORMATION FORM

ALLERGY, DIETARY & SPECIAL REQUESTS - Due Friday, April 11th

This form allows you to submit allergy, dietary, and other special requests. You may also include roommate, chaperone, and host home requests.

Go To ALLERGY, DIETARY & SPECIAL REQUESTS

PHOTO REQUIREMENTS - Due Sunday, April 20th

We need an Official Headshot Photo, Crown & Sash Photo, CSI Photo, and some Candid Photos. Please follow the specific guidelines for the headshot photo.

Go To PHOTO REQUIREMENTS INFO & FORM

COMPETITION RULES & EVALUATION PROCESS

ADDED APRIL 8th

Contestants must adhere to the specific rules for each phase of the competition and should have a thorough understanding of the evaluation process.

This is the same information included in the Spring Forum Book.

DOWNLOAD - Competition Rules & Evaluation Process Info - Adobe PDF Document

EVALUATION MATERIALS - Due Saturday, May 10th

ADDED APRIL 9th

The evaluation materials include a one-page Fact Sheet and a one-page Community Service Initiative Essay. The panelists will use these items during the private interview session.

Go To EVALUATION MATERIALS

TALENT RIGHTS INFORMATION - Due Saturday, May 10th

ADDED APRIL 13th

Once your Talent Request is approved and reserved for your use, you may proceed to submit the necessary Talent Rights Information.

Go To TALENT RIGHTS INFORMATION FORM

TALENT PERFORMANCE INFORMATION - Due Friday, May 16th

ADDED APRIL 13th

Once your Talent Rights Information is approved, you may submit the necessary Talent Performance Information.

DO NOT PROCEED OR INVEST IN A BACKGROUND TRACK UNTIL YOU RECEIVE NOTIFICATION THAT WE HAVE APPROVED YOUR TALENT RIGHTS!

Go To TALENT PERFORMANCE INFORMATION FORM

TALENT INTRO VIDEO - Due Friday, May 16th

ADDED MAY 4th

Contestants must record and submit a video of themselves introducing their talent. Please follow the detailed instructions for recording and uploading.

Go To TALENT INTRO VIDEO RECORDING

CROWNING MOMENT MUSIC SELECTION - Due Friday, May 16th
(OPTIONAL)

ADDED MAY 4th

If you are announced as the New Miss Ohio, we will play your choice of background music for your crowning moment and runway walk. Submission is optional.

Go To CROWNING MOMENT MUSIC

AMERICAN HEART ASSOCIATION SPOTFUND PROFILE - Due Wednesday, May 21st

ADDED MAY 12th

Your American Heart Association Spotfund Profile must be set up and published by Wednesday, May 21st. The minimum required funds must be met by Tuesday, June 24, 2025. If you competed during the 2024-2025 local season, you will continue to use the existing profile.

Go To AHA SPOTFUND PROFILE SETUP INFO

PEOPLE'S CHOICE SPOTFUND SETUP - Due Saturday, May 24th

ADDED MAY 12th

Each of you must create a SpotFund PROFILE specifically for online voting. This is separate from the American Heart Association or any other profiles you created within SpotFund.

Go To PEOPLE'S CHOICE SPOTFUND SETUP INFO

COMMUNITY SERVICE & AMERICANISM ESSAYS - Due Saturday, May 24th
(OPTIONAL)

ADDED MAY 4th

We will award scholarships based on a Community Service Essay and an Americanism Essay. Both essays are optional.

Go To COMMUNITY SERVICE & AMERICANISM ESSAY FORMS

WOMEN IN BUSINESS APPLICATION - Due Saturday, May 24th
(OPTIONAL)

ADDED MAY 4th

The Women in Business Scholarship is intended for those pursuing a career in business, such as but not limited to Business Ownership, Operations and/or Management. Submission is optional.

CONTESTANTS MAY APPLY FOR THE WOMEN IN BUSINESS OR STEM SCHOLARSHIP BUT NOT BOTH. IF WE RECEIVE AN ENTRY FOR BOTH, WE WILL CHOOSE ONE FOR YOU.

Go To WOMEN IN BUSINESS APPLICATION

WOMEN IN STEM APPLICATION - Due Saturday, May 24th
(OPTIONAL)

ADDED MAY 4th

The Women in STEM Scholarship is intended for those pursuing a career in STEM, Science, Technology, Engineering, and Mathematics. Submission is optional.

CONTESTANTS MAY APPLY FOR THE WOMEN IN BUSINESS OR STEM SCHOLARSHIP BUT NOT BOTH. IF WE RECEIVE AN ENTRY FOR BOTH, WE WILL CHOOSE ONE FOR YOU.

Go To WOMEN IN STEM APPLICATION

PARADE ENTRY INFO - Due Sunday, June 1st

ADDED APRIL 8th

Submit info for the emcee announcements along the parade route.

Go To PARADE ENTRY INFO

DRESSING ROOM REPRESENTATIVES - Due Sunday, June 1st

ADDED APRIL 8th

Please provide the name and cell phone number of the person(s) responsible for meeting you at the theater dressing room door to help remove your belongings after the Final Night Competition.

Go To DRESSING ROOM REPRESENTATIVES

PRESS AND MEDIA CONTACTS - Due Sunday, June 1st

ADDED MAY 4th

Submit any media contacts from your hometown, college, and area you represent. This may include any major newspapers, community newspapers, radio stations, college radio stations, TV stations, etc.

Go To PRESS AND MEDIA CONTACTS

PRESS CONFERENCE ATTENDANCE LIST - Due Sunday, June 1st

ADDED MAY 4th

The family and local program of the New Miss Ohio may have up to 15 people attend the Press Conference immediately following the Final Night Competition.

Go To PRESS CONFERENCE LIST

FAMILY DINNER INFO - Due Sunday, June 1st

ADDED MAY 4th

Prior to the Miss Ohio’s Teen Competition, Miss Ohio Contestants will be permitted to join their family and Local Director(s) for dinner at a location of their choice.

Go To FAMILY DINNER INFO

MORE INFORMATION WILL BE POSTED SHORTLY!

THAT'S ALL THE REQUIRED ITEMS... HOPEFULLY!

If we need any additional information, we will notify you by email and post the additional requirements here.

ALL ITEMS BELOW HERE ARE HIDDEN

ALL ITEMS BELOW HERE ARE HIDDEN & NOT USED

MAO FUNDRAISING ACKNOWLEDGEMENT - Due April 3, 2021

MUST BE RESUBMITTED

As a Miss Ohio Local and State Contestants, you were required to raise funds for Children's Miracle Network Hospitals and now for the Miss America Organization through Spotfund. There is a minimum amount required based on the number of local programs you entered.

Go To MAO FUNDRAISING ACKNOWLEDGMENT

Click Here to go to MAO FUNDRAISING ACK FORM

COMMUNITY SERVICE ACTIVITY SUMMARY - Due Saturday, June 3, 2023

ADDED APRIL 15, 2023

We report a summary of the Miss Ohio Contestants' activities to the Miss America Organization each year. Use the following form to submit a summary of your activities.

Go To COMMUNITY SERVICE ACTIVITY SUMMARY

MAO REGISTRATION ACKNOWLEDGEMENT - Due Friday, June 9, 2023

ADDED JUNE 1, 2023

Miss Contestants are required to register with the Miss America Organization once per season and submit a $35 registration fee. Miss Contestants must also register for the state competition and pay a $325 fee.

Go To MAO REGISTRATION INFO

MISS State Contestant Paperwork Requirements