The purchase of promotional items, trophies, plaques and/or awards is approved on a case-by-case basis. Items must relate to the mission of your department, the University or the State. When paying with University funds, State and University procurement regulations must be followed.
Approval from Trademark Licensing must be obtained prior to submitting to Procurement, whether or not the items use LSU's name, logos or trademarks. If a grant account will be used, approval from Sponsored Program Accounting (SPA) must be obtained prior to submitting to Procurement.
PRIOR TO PURCHASE of these items (regardless of the cost), provide the information requested below and submit for review. Upon approval, normal purchasing procedures are to be followed. The approved form must be attached to either a requisition or expense report submitted for payment.
NOTE: Standard printed materials used to promote the University internally or externally (e.g. brochures, posters, banners, backdrops, name tags, annual reports, etc.) DO NOT require the use of this form. These standard printed materials should be sent to Strategic Communications for review at firstname.lastname@example.org PRIOR TO PRODUCTION, no matter the source of funds. Once approved, StratComm's approval email should be attached to the requisition or uploaded to the Workday expense report.